Ulabox Speeds Up Financial Systems

Spanish Online Supermarket Ulabox Speeds Up Financial Systems with NetSuite and RSM Spain

Increasing revenue and faster access to financial information led Spanish online grocery retailer Ulabox to NetSuite Financials. With around 7,000 deliveries per week from a range of 20,000 products, the highly automated internet company relies on data to review the cost of orders, deliveries, profitability and business data.

Company

Ulabox

Location

Barcelona, Spain

Industry

Retail

System replaced

Microsoft Dynamics AX (Axapta)

Implementation Partner

RSM Spain

Location

Barcelona, Spain

NetSuite Product Implemented

NetSuite Financials

“Before switching to NetSuite Financials, it was a nightmare getting financial reports. It took a full-time employee around twenty to thirty minutes just to get a single balance sheet; now, with NetSuite, it takes barely twenty seconds. The quality of data has much improved, with real-time information on stocks and sales; everything is reliable and up-to-the-minute.” Eduard Cabanas, CFO, Ulabox

Driving Efficiency with Data

A cloud-based ERP system that simplifies and speeds up financial reporting: Since its creation in 2010, Ulabox has grown revenues from €4m in 2014 to €10m in 2015 but still employs only around 60 people. NetSuite Financials, which is configured directly with its retail back-office and logistics solutions, is used to raise invoices and carry out tax returns automatically.

Automating the process: For a business offering fast deliveries from thousands of products, everything needs to be automatic and efficient, with no room for manual data entry and errors. The cloud-based financial management system has proven very easy for Ulabox employees to use, with just one screen and only a few fields to complete. This contrasts with the trials and tribulations of the previous system that required hurdling through multiple screens and menus, taking ages to complete and often blocking the system altogether.

Seamless implementation and efficient working practice: NetSuite was implemented in a few months, greatly assisted by RSM, a Solution Provider partner in Spain, who advised on best practice and ways in which Ulabox could become more efficient. The superior integration between the ERP, retail and logistics systems helps manage increasing volumes of data from thousands of transactions.

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